Productivity is a current buzz word. We look at all the people who are always busy and don’t have time for coffee with friends.  Definition of productivity is:

A measure of the efficiency of a person, machine, factory, system, etc., in converting inputs into useful outputs.
Productivity is computed by dividing average output per period by the total costs incurred or resources (capital, energy, material, personnel) consumed in that period. Productivity is a critical determinant of cost efficiency.

I was that girl, with 1000 tasks on her to-do list, overwhelmed and stressed. After reading books and applying knowledge, I had time to do everything. My to do list is 1-3 tasks long. 

Steve Covey’s quadrant from book “7 habits of highly successful people” was helpful, as well as Sun Tzu quote “never allow to important becomes urgent” (I translated it, sorry for the errors). It means, focus on prevention. 

Stephen Covey Urgent/Important Matrix

Photo credit   

Second, don’t multitask. Rather have several small tasks throughout the day. Bonus: take a break after finished task.  For the day, have 1-3 goals an work on them instead of having to- do list long 15 pages. Complete you task or kill it. It is simple.

Somewhere I read about distraction paper. It is a blank paper an it serves as a brain dump when I am working. When thought pops up “call dentist and make appointment” I write it down and call my dentist later.

Do not check emails first thing in the morning, focus on most challenging task. Emails can wait for later. Seriously, they can!

Do similar tasks in one go. Don’t go from task to task and half assing both tasks.  Use timer/ Pomodoro technique/ whatever you like just do the assignment.

Now, it’s time for my break,


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